Free guides made for real businesses like yours.
You don’t need to be a numbers person to stay financially organised. Whether you’re just starting out or already in motion, these simple bookkeeping habits can save you stress, time, and money at tax time.
Step one: open a separate business bank account. Mixing income and expenses with personal money creates confusion and makes HMRC reporting harder. A dedicated account simplifies everything and gives you a clear picture of your income.
From software subscriptions and phone bills to travel and office supplies — log it all. If you can’t prove it, you can’t claim it. Use a cloud app, a spreadsheet, or even a receipt folder. Just be consistent.
As a sole trader, you must file a Self Assessment tax return every year. The deadline is 31 January. Miss it and you’ll face automatic fines. Don’t wait till the last minute — keep a digital calendar with reminders for payments and filing.
Whether you're paid by bank transfer, PayPal, Stripe or in cash — track it. Keep copies of every invoice and note when payments are received. It’s not just for taxes, it helps you manage late payments and plan ahead.
Bookkeeping apps like Xero, QuickBooks or spreadsheets can help you stay on top. Or better yet, outsource it to someone who can free your headspace while keeping your records tidy and HMRC-ready.
Your talent should be your focus — not your spreadsheets. With basic systems (or a reliable partner), your finances can be clear, calm, and completely under control.
💡 Not ready to hire an accountant but tired of the bookkeeping stress? Our Bookkeeping Services are designed for UK freelancers and sole traders — simple, flexible, and perfectly matched to your pace.
Use a spreadsheet, a dedicated app like Xero or QuickBooks, or even a simple logbook. Just make sure you track every business-related purchase and store digital receipts. This will help with accurate tax returns and potential claims.
Yes. Even if you're not required to by law, having a separate business account keeps things tidy and makes it easier to manage income, track expenses, and prove your finances if HMRC ever asks.
HMRC will issue an automatic £100 fine, plus further penalties if the delay continues. It's best to keep reminders and prepare your records regularly, so you’re not scrambling in January.
Yes — if you plan to claim it as a business expense. HMRC may ask for proof, and digital or scanned copies are acceptable. Staying organised from day one will save you time and stress later.
Book a free call and we’ll help you simplify your freelance bookkeeping. No stress. No jargon. Just clarity and confidence.